You can set up automatic replies for when you're out of the office and specify an end date so that the replies will stop automatically when you return, or you can manually turn off automatic replies. Set up automatic replies when you're out of the office.
One way to automatically archive objects from Outlook is to use rules. To do so, first create a folder on your local computer (e.g. Then, from the Tools menu, select Rules. Create a rule by clicking on the plus sign (let’s just call it Archiving). Automatic replies are used to alert people who correspond with you that you are out of the office. Here are instructions for creating and removing automatic replies to PennO365 email in Outlook for Macintosh.
At the bottom left corner of the of the navigation pane, click Mail. On the Tools tab, click Out of Office. In the Autoreply Settings box, check the Send automatic replies for account 'X' box (where 'X' is the account you'd like to send out of office replies from). Under Reply once to each sender with, enter your automatic reply. To set the start and end dates, select the Only send replies during this time period check box, and enter the start and end dates and times. Note: When you check this box and set start and end dates and times, your out of office replies will turn off automatically when the end date and time occurs.
To set options for replying to people outside your organization (if it is enabled by your Exchange administrator), check the Also send replies to senders outside my organization box, select Send to all external senders, and under Reply once to each external sender with, enter your automatic reply. Turn off automatic replies. At the bottom left corner of the of the navigation pane, click Mail. On the Tools tab, click Out of Office.
Clear the Send automatic replies for account 'X' box (where 'X' is the account you'd like to turn off Out of Office replies for). At the bottom left corner of the of the navigation pane, click Mail. On the Organize tab, click Rules, and select Edit Rules. In the Rules box, click Show All. In the Outlook Preferences box, under Personal Settings, click Accounts.
In the Accounts box, in the left pane, click the account. To return to the Rules box, click Show All, and then under Email, click Rules. To configure an automatic reply rule, go to step 4 in. To set up an Out of Office reply for an Exchange server account, go to. Note: If you have multiple Exchange accounts, you must turn the Out of Office Assistant on or off for each account separately.
To choose an account for which you want to turn on the Out of Office Assistant, select a folder in the account in the folder list before you continue to the next step. On the Tools tab, click Out of Office. Click Send Out of Office messages.
In the Reply to message with box, type the text that you want to include in your automatic reply. Do either of the following. To Do this Set start and end dates for an Out of Office message Select the I am out of the office between check box, and then set your Start date and End date. Set options for replying outside your organization (if enabled by your Microsoft Exchange administrator) Select the Send replies outside my company to check box, and then complete the information.
The Out of Office Assistant works with the server that is running Microsoft Exchange Server to automatically reply to email messages while you are out of the office. Because the Exchange server sends the messages (not Outlook), Outlook does not need to be open for the reply messages to be sent.
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Important: Because email rules are run by Outlook and not the mail server, your computer must be on and Outlook must be open for automatic reply messages to be sent. Create an email rule to automatically reply to incoming mail messages. At the bottom of the navigation pane, click Mail. On the Organize tab, click Rules, and then click Edit Rules. In the left pane of the Rules dialog box, click the account type for which you want to create the rule.
If you don't know which type of account you have, go to. In the Rule name box, type a name for the rule, such as Vacation response. Under the Add Action button, on the Change status pop-up menu, click Reply.
Click Reply Text, type the automated reply that you want Outlook to send, and then click OK. Make sure that the Enabled check box is selected, and then click OK. To turn off the automatic reply messages, double-click the rule to open it, and then clear the Enabled check box.